Associate Director, Transfer & Eligibility Specialist
Company: Virginia Tech
Location: Blacksburg
Posted on: January 1, 2026
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Job Description:
Reporting to the Director of Student-Athlete Academic Support
Services (SAASS), the Associate Director serves as the primary
academic eligibility specialist and is responsible for managing the
NCAA transfer eligibility process for all 22 Division I athletic
programs at Virginia Tech. This position works closely with the
Athletics Compliance Office and the Office of the University
Registrar to facilitate the timely and accurate processing of
incoming transfer student-athletes and the continuing eligibility
certification process. The Associate Director also collaborates
with the SAASS advising team to support and maintain processes
related to continuing academic eligibility for current
student-athletes. This position requires a deep understanding of
the NCAA academic eligibility bylaws, along with exceptional
communication, attention to detail, and the ability to work
effectively in a collaborative and fast-paced environment. Core
Responsibilities: NCAA Transfer Portal • Works directly with the
Athletics Compliance office to determine initial transfer
eligibility • Completes initial transfer evaluation of transferable
courses • Works directly with the Office of the Undergraduate
Registrar and SAASS staff to determine additional transferable
courses • Coordinates collection and review of syllabi from other
institutions • Reviews each prospective transfer student-athlete
for multiple potential majors and projected NCAA eligibility •
Coordinates receipt and distribution of official transcripts to
appropriate stakeholders • Facilitates submission of courses for
review within General Education during the transfer evaluation
process • Communicates timely updates and outcomes to appropriate
stakeholders Administrative Oversight • Serves as the primary SAASS
oversight for all reporting and communication on continuing
eligibility • Works with the SAASS Director to compile and submit
accurate data relative to NCAA Graduation Success Rate in a timely
manner • Responsible for working with former student-athletes
utilizing the NCAA Degree Completion Award Program • Continuously
review internal process for efficiency and effectiveness, and
propose changes to support this Academic Support Services • Serve
on campus committees as assigned. • Support, enforce and ensure
compliance with all federal, state, University, NCAA, ACC and
departmental policies and regulations. • Provide support as needed
at the direction of the SAASS Director, including serving in a
backup capacity to ensure continuity of operations and to address
staffing or workload gaps within the unit. This role requires
availability during evenings, weekends, and over holidays and peak
summer periods, aligning with critical NCAA Transfer Portal
activity and eligibility certification timelines. Required
Qualifications • Master’s degree. • Ability to effectively interact
with individuals from various social, cultural, economic and
educational backgrounds. • Ability to work collaboratively and
effectively with many constituencies, and able to work in a time
sensitive and fast-paced environment. • Ability to exercise sound
judgment and handle confidential information with discretion and
according to the Family Educational Rights and Privacy Act (FERPA)
guidelines. Preferred Qualifications • Extensive knowledge of NCAA
rules and regulations. • Direct experience with NCAA Transfer
Portal and continuing eligibility bylaws. • Experience in the use
of technology to accomplish academic or administrative tasks, such
as TeamWorks, ARMS, and Banner operating systems. • Excellent
analytical skills, time management, attention to detail and
organizational skills. • Excellent understanding and foresight of
impediments to student-athlete eligibility and/or graduation of
student-athletes. • Strong problem solving and troubleshooting
skills. • Excellent communication skills. • Ability to keep
processes moving efficiently within tight time constraints.
Overtime Status Exempt: Not eligible for overtime Appointment Type
Regular Salary Information 80,000.00 - 100,000.00 Hours per week 40
Additional Information The successful candidate will be required to
have a criminal conviction check. About Virginia Tech Dedicated to
its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the
boundaries of knowledge by taking a hands-on, transdisciplinary
approach to preparing scholars to be leaders and problem-solvers. A
comprehensive land-grant institution that enhances the quality of
life in Virginia and throughout the world, Virginia Tech is an
inclusive community dedicated to knowledge, discovery, and
creativity. The university offers more than 280 majors to a diverse
enrollment of more than 36,000 undergraduate, graduate, and
professional students in eight undergraduate colleges, a school of
medicine, a veterinary medicine college, Graduate School, and
Honors College. The university has a significant presence across
Virginia, including Blacksburg, the greater Washington, D.C. area,
the Health Sciences and Technology Campus in Roanoke, sites in
Newport News and Richmond, and numerous Extension offices and
research institutes. A leading global research institution,
Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional
development opportunities and university shared governance. These
valuable contributions to university shared governance provide
important representation and perspective, along with opportunities
for unique and impactful professional development. Virginia Tech
does not discriminate against employees, students, or applicants on
the basis of age, color, disability, sex (including pregnancy),
gender, gender identity, gender expression, genetic information,
ethnicity or national origin, political affiliation, race,
religion, sexual orientation, or military status, or otherwise
discriminate against employees or applicants who inquire about,
discuss, or disclose their compensation or the compensation of
other employees or applicants, or on any other basis protected by
law.
Keywords: Virginia Tech, Blacksburg , Associate Director, Transfer & Eligibility Specialist, Administration, Clerical , Blacksburg, Virginia
